Tips for the Office

1. Lots of money is wasted each year on office supplies. Make it a company habit to periodically clean out desks and put supplies that aren’t in use back in the supply area. This should also be done after someone leaves the company.
2. Keep supply rooms neat. Make sure there is adequate storage for the different types of paper, folders, and small desk items.
3. Consider a "Welcome Packet". When a new employee starts have a preset gift of supplies ready for them.
4. If supplies disappear, consider a yearly "request" checklist that employees fill out for the basic supplies they need. It could be capped by number of items or price. By allowing them to chose, they get what they need most and other purchases aren’t wasted.
5. When designing a supply room or copy room, make sure there is adequate space for the boxes of paper near the printers and copiers. Companies go through it quickly and not everyone can lift the boxes.
6. Individuals need both counter space and storage space in their desk area. One file drawer is often not enough. Consider storage for books, personal locked items, files, and office supplies.
7. If a desk appears to have a lot of stuff on it, speak to the individual and try to understand the situation. They may be very busy with little time to do many tasks ( "they have been meaning to do") or they may not be aware of a storage/office supply item that could really help them keep track of things. How much time do they spend each day looking for things? Does this affect the rate at which projects are completed? Spending a little extra on cubicle organization can speed up project timelines and improve costs.
8. Are there things lying around the office that are no longer used. Donate them. Many non-profits, small businesses, or households would be happy to use them.
9. If food, drinks, or condiments are supplied in the kitchen, periodically evaluate their usage. Often out of routine, items are ordered over and over that really aren’t needed.
10. If the office is loud, a great way to create temporary walls is dry erase boards on wheels. If used between two desks, each person can use a side.